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There are situations when you require recording bounced checks and new customer payments.

You can record these transactions by using the Check screen which requires a number of steps. On the offset if you want to enter a returned or bounced check using Write Check, freely contact QuickBooks Support Phone Number.

Method 1: How to enter the returned check with Write Check

The first and foremost step is to enter the bounced check using Check window:

  • Click on New.
  • In Vendors tab , click on Check.
  • In the Payee field, choose the name of the customer who has issued you the bounced check.
  • In the Bank Account drop-down menu, click on to your bank.
  • In the Payment date field, type the date on which the check was bounced
  • Clear the Print Later checkbox and type a note, like NSF check, in the Check number field.
  • In Account details, click on Accounts Receivable from the drop-down menu in the Account column.
  • Type the amount of the bounced check in the Amount field.
  • Click on Save and close.

When the bounced check is recorded, the next step is to modify the payment entry to apply on to the bounced check.

Method 2: Modify the payment entry

The next step is to alter the payment entry to set on to the bounced check entry:

  • In the left menu, choose Sales or Invoicing.
  • On the Customers tab, click on to the name of the customer who has issued the bounced check to open the Transaction List.
  • Search and choose the payment record that you have created for the bounced check.
  • Click on to the checkbox of the bounced check (NSF check) entry.
  • Clean out the checkbox of the invoice to which the payment was originally applied.
  • Click on Save and close.

The payment entry is changed to apply to the bounced check entry. The next method is to generate Service items for bounced checks and fees to use in recording these charges.

If you have already created these Service items, you can switch to next step and generate an invoice for the bounced check fee. If facing any issue immediately contact QuickBooks Support USA.

Method 3: To create Service items for bounced checks and fees

Create two Service items for returned checks and associated fees to use when charging returned check fees to your customers:

  • Click on to Settings.
  • In Lists tab, click on Products and Services.
  • Click on New.
  • In the Product/Service information tab, click on Service.
  • In the Name field, type Bounced Check.
  • In the Income account drop-down menu, choose the bank account on which the check was returned.
  • Click on Save and new to generate the second item.
  • Name the second item Bounced Check Fee.
  • In the Income account drop-down menu, choose or add an income account known as Bounced Check Fees.
  •  Otherwise, you can choose an expense account that you can use to track your bank charges.
  • Click on Save and close.

If you are able to solve this issue, you can make your accounting hassle free. The Service items can now be used. The next step is to generate an invoice for the bounced check fee.

Method 4: To generate an invoice for the bounced check fee

To generate an invoice for the returned check fee:

  • Click on New.
  • In Customers tab, click on to Invoice.
  • Choose the Customer name and type the date and the bounced check in the Invoice date field.
  • In the Product/Service tab, choose the Bounced check fee item you had created from the drop-down menu.
  • Type the Amount to charge the customer for the bounced check.
  • Click on Save and close.

The invoice for the bounced check fee is now created. The next step is to type the bank service charge as an expense.

Method 5: Type the charges for bank service

To enter an expense for the bank service charge:

  • Click on New.
  • In Vendors tab, click on Expense.
  • In the Bank/Credit account drop-down menu, choose your bank.
  • In the Payment date field, type the date for bounced check.
  • Type NSF fee in the Ref no. field.
  • In Account details tab, click on to the Bank Charges expense account in the drop-down menu in the Account field.
  • Type the amount your bank has charged you for the bounced check in the Amount column.
  • Click on Save and close.

Now, when the fee is recorded, the next step is to send a statement to the customer related to the bounced check and fees.

Method 6: Print and launch the statement to your customer

If you want to send a statement related to the bounced check and fees to the customer, you can follow the below mentioned steps:

  • In the left menu, click on to Sales or Invoicing.
  • On the Customers tab, choose the name of the customer to whom you want to issue the bounced check to open the Transaction List.
  • Click on Statement from the New transaction drop-down menu.
  • Click on the Statement Type to create from the drop-down list.
  • Apply the Statement DateStart Date, and End Date.
  • Click on to Print to create a copy of the statement, or
  • Choose Save and send to create an email to send to the customer with the attached statement.

Now, the statement is generated for the customer. Once payment is received, the next step is to keep track of the new payment. Instantly dial QuickBooks Support.

Method 7: How to record the new payment from your customer

If you want to record the payment of customer:

  • Click on to the Create icon.
  • In Customers tab, click onto Receive Payment.
  • Choose the customer from the Customer drop-down menu.
  • Type the mode of payment as Payment date and Payment method for the new payment.
  • Choose the Deposit to account from the drop-down list.
  • Type the Amount you received.
  • Click onto the invoice from the Outstanding Transactions list.
  • Click on Save and close.

The payment is now recorded. Hope, you are very much satisfied with this post. And now, you will be able to perform this on your own but if in case you will face any glitches, you are free to make us a call at QuickBooks Support Phone Number. You can also drop us a mail at support@helpdeskaccounting.com.